Things To Consider While Planning for Hybrid Events

You can manage a hybrid event successfully if you plan it well. When you understand each step of this process, you will have nothing to fear about it. This type of event involves the use of high-end technologies, which is not a big problem if you have the right technical support team. You can also contact us if you are looking for Atlanta event planners to organize a hybrid event. We have experienced technicians, event planners, and other professionals to handle such projects. With our support services, your event will be a huge success.

Consider the following seven essential things when planning your hybrid event:

1. Understand The Hybrid Event

This event is both live and virtual. The live event involves people who will be physically present at the event venue and participate in the onsite activities. The virtual part consists in broadcasting your event to the people who can watch and even participate in your event virtually. In a hybrid event, the online attendees are not limited to just watching the event. They can participate in the event activities and vote, comment, and interact with other participants. You cannot depend on a simple app for this complex process. You need the support of a competent team with experience in hybrid event management.

You can contact our corporate event planners in Atlanta for services like planning, designing, staffing, logistics, entertainment, and others to organize your hybrid event successfully.

2. Get The Right Technical Support

It will depend on the type and level of your event. You should take into account the following:

How many onsite and virtual participants will take part?
How engaging do you want to make your event for the virtual attendees?
In what activities can the virtual audience participate?
Do you need a payment firewall?
Do you want to limit your virtual event to the invited guests only?

Our destination event management team has the expertise, experience, and resources to handle all aspects of your hybrid event, including its virtual telecast.

Our technical team will be at the venue throughout the event duration. So you can focus on your event and leave the technical aspects to our technicians. They will ensure there are no glitches and any difficulty that arises is resolved quickly.

3. Make It A Seamless Experience For Your Event Participants

It is challenging with hybrid events, but you can provide a seamless experience to both live and virtual participants with proper planning and technical support services. The virtual audience will never feel left out and unable to participate in the event activities. Both live and virtual attendees will have an almost similar experience. They can join in the debate, interact with others, vote, pay, and do many other things.

We offer a variety of technological solutions to make all these activities possible. Don’t forget to contact our Atlanta event planners to have a smooth, fun event.

4. Be Consistent With Onsite And Virtual Event Materials

Both onsite and online participants will see the same marketing materials. There should not be any difference in the graphics, colors, logos, and slogans used in the onsite and online marketing materials. All such elements must be consistent. They should match your branding and other marketing requirements.

Our team of corporate event planners in Atlanta will collect all these details from you when they sit down and discuss your requirements for the hybrid event.

5. Develop The Right Strategy

Take some time to develop your event strategies and goals. Effective planning is the key to making a hybrid event successful.

What is the purpose of your hybrid event?
Do you want to network, distribute works, provide training or educate the audience?
Do you want the audience to take further actions after the event, or is it limited to educating or informing them?
What is the end result you want after the event?
How can you make your event engaging for the online participants?

Working on these goals will help you define the purpose of your event. Keep in mind that both online and offline participants will have different expectations. The online participants will not be that attentive if the event drags on for too long. They will be in their comfort zone and not as present as the onsite participants.

On the other hand, onsite attendees can expect more event activities and a longer duration event when they have traveled all the way from their place to the event venue.

Our Atlanta event planners understand the specific needs of both types of participants and will offer you the most appropriate solutions to solve these issues.

6. Seek Technical Help Where Needed

The temptation to save money when organizing such a large event is great. However, you have to think about where you should save and where you should not withhold spending. It is not that difficult if you determine your specific requirements carefully. Take the support of a competent and experienced technical team.

Our team will take complete responsibility for the hybrid event planning and management. We will integrate both onsite and offsite elements of this event. As one of the top corporate event planners in Atlanta, we have gained deep insight into this industry, and our team understands the specific requirements of clients organizing hybrid events.

7. Charge The Participants The Right Amount

You will incur different types of expenses when organizing your hybrid event. Organizing an event at the venue; itself is an expensive affair. Add to that the technical support services needed to manage the virtual aspect of your event, and the cost will increase. Charge all participants accordingly, so you recover your expenses and make a profit. At the same time, some events are not organized to earn profit. Even here, you will want to restrict who can attend and participate in your event. Provide these details to our technical team when organizing the event. We will follow all such instructions carefully.

Conclusion

Your search for a corporate event management company and wedding decorators in Atlanta ends with us. Our technical team is ready to handle all your hybrid event requirements. We offer start-to-end solutions for destination event management, and we have experience in planning and managing different types and levels of hybrid events.

Our team of technicians and other event professionals will make sure both your onsite and online event participants receive the best services. Call now to discuss your hybrid event plan if you need the services of the best Atlanta event planners.